PRIVACY NOTICES
YOUR INFORMATION AND HOW WE USE IT.
Gee 7 Wealth Management Limited (Gee 7 Wealth) provides a range of advisory and arrangement services in relation to investments, mortgages and insurance products.
We also arrange insurance products trading as Gee 7 Benefits.
We are part of the group of companies which includes My Staff Shop Limited.
We are committed to protecting your personal information. We keep your data safe and confidential, we use it only for the purposes we have told you about and we will never sell it.
We are bound by the General Data Protection Regulations and the Data Protection Act [2018] (‘‘DPA’’) as amended which govern how we may use your personal information and provides you with certain rights in respect of your information.
This Privacy Policy explains what personal details we collect or receive – from you or a third party – how we may use that information and why and your choices and rights in respect of the personal information you have given us.
It applies where we collect or receive your personal details from websites including sub-domains of mystaffshop.co.uk and any other top level domain that serves the My Staff Shop platform (online services)
WHO CONTROLS YOUR DATA
Gee 7 Wealth Limited is what is known as the “data controller” of the personal information we hold about you. That means we are responsible for deciding how we hold and use personal information about you.
We are a limited company registered in England and Wales number 1047306. Our registered office is at 2 Charlesworth court, Knights Way, Battlefield Enterprise Park, Shrewsbury SY1 3AB.
You can contact us:
- At the above address
- By email info@gee7.co.uk
- By telephone : 01743 452430
THE TYPE OF PERSONAL DATA WE COLLECT AND USE
The exact information we will request from you will depend on what you have asked us to do.
We may collect the following about you:
- Contact details: your address telephone number and email address.
- Identification details such as date of birth, address, passport and driving licence details, utility bills.
- Personal information such as your age, gender, family relationships, health and employment details
- Financial information such as your income, outgoings, savings and investments
- Details of our correspondence and discussions;
- Bank account or payment card details
- Credit history
- Information relevant to your insurance policy
In certain circumstances we may request and/or receive “sensitive” personal information about you. For example, we may need information about your health for the purpose of providing you with a policy.
HOW DO WE COLLECT THIS INFORMATION
We might collect your personal data from various sources including:
From you:
We’ll collect your personal information directly from you during our relationship with you.
From other sources
We may also collect information from other sources such as:
- Your family members: for example:
- from someone who applies to add you to an insurance policy or makes claims for you under that policy
- where you may be incapacitated or unable to provide information
- Where your financial circumstances are connected to a family member seeking financial advice, such as your spouse or partner.
- Other third parties such as:
- Banks or building societies
- Product providers and insurers
- Other professional firms who act for you
- Pension trustees
- Employers
- Medical professionals and hospitals
- Group companies who host our online services
Online services
When you use our online services, we may collect details of visits made to our online services including but not limited to the volume of traffic received via cookies.
HOW AND WHY WE USE YOUR INFORMATION : THE LEGAL BASIS AND PURPOSE
We mainly use personal information to provide you with the services you have requested from us but there are other reasons why we use your personal information.
Under data protection laws we are required to have a legal ground to use and process your personal information and to tell you what that is. Where we process information which is sensitive we must have an additional legal ground or apply a specific exemption for insurance purposes (this applies where we need to process your information as an essential part of insurance cover, for example, health data).
Some of the rights you have – see below – depend on the legal ground we have to use your personal information..
To provide our services: performing our contract with you
The primary reason for using your personal information is to provide a product or service for you.
We will use your personal data to:
- Communicate with you
- Provide you with advice and/or information
- Arrange investments, insurance contracts and mortgage contracts on your behalf;
- Keep records of your transactions
- Seek advice from third parties such as tax advisers, pension trustees or accountants
- Obtain ongoing valuations and review your investments
- Respond to your queries or complaints.
- Provide you with quotes and payment options.
To improve our services : our own legitimate business interests
We also use your information for our own legitimate business interests including:
- To improve our services and their delivery, including by recording and monitoring sales presentations and telephone calls.
- For good governance, accounting and managing our business operations.
Where we do so we ensure that our processing does not interfere with your rights and freedoms and does not cause you harm.
To comply with legal obligations
We also use or disclose your personal information for the purposes of legal obligations with which we must comply including:
- Confirming your identity and verifying the source of funds to meet the requirements of anti-money laundering legislation and regulation.
- Keeping records required by our regulators.
- The establishment and defence of legal claims: we may use your personal information to establish, exercise or defend our legal rights, for example when we are faced with any legal claims or where we want to pursue any legal claims ourselves.
When you give us your consent
In certain circumstances and to the extent necessary to provide our services, we may need to process information about you which the DPA classes as “special category data”, such as information about your health.
We process special category data when you provide consent or when we need to:
- Advise, arrange, underwrite or administer an insurance policy;
- Protect, investigate, and defend legal claims;
- Process data for reasons of substantial public interest.
If we need consent we will make this clear to you when we ask for the information. If you give us consent you are free to withdraw this at any time by contacting us using the details set out above. If you do withdraw consent we will not be able to process the information you gave us for this purpose.
This does not apply to our use of information where consent is not required.
For more information see below.
PERSONAL INFORMATION WE PROCESS | WHY WE NEED IT | LEGAL GROUNDS FOR PROCESSING |
| Your contact details | To communicate with you | In order to provide you with our financial services. |
Identity information such as your name, date of birth, address, passport and driving licence details, utility bills. Information about your finances | In order to verify who you are and the source of your funds | In order to comply with our legal obligations under anti money laundering legislation and regulation. |
Your age, family relationships, health, employment details. Your financial circumstances, income, outgoings, savings and investments. Your financial goals | We need this information where we are providing you with advice services in order to assess what products products may be suitable for you and where necessary seek advice or information from other professionals or service providers (such as tax advisers, pension trustees and employers who have details about your membership of group schemes or who are required to verify your personal information such as you income) We also use this information in the event that we need to resolve any complaints you raise. We also use this information to monitor the quality of the advice we offer: we review and assess our dealings with you | In order to provide you with our advisory financial services. To meet our legitimate business interests to resolve complaints about our business To meet our legitimate business interests to comply with regulatory standards. Where this information includes sensitive personal information about your health or relations health we ask you to consent to the processing unless an exemption for insurance purposes applies. |
| Information relevant to your insurance policy: your contact details, age, health and policy terms.. | We need this information in order to obtain quotations for the cover you require from available insurers. We also use this information in the event that we need to resolve any complaints you raise. | In order to provide you with our arranging financial services. To meet our legitimate business interests to resolve complaints about our business Where this information includes sensitive personal information about your health or relations health we ask you to consent to the processing unless an exemption for insurance purposes applies. |
| Information about investments and other products we arrange for you | In order to provide an ongoing service to you including reviewing the performance and continuing suitability of those products. We also need to retain business records for our own management information purposes including operations such as maintaining accounting and financial records, internal audit requirements, the reporting requirements of our regulators and obtaining insurance cover for our business. | In order to provide you with our financial services. We have a legitimate business need to use this personal information to maintain appropriate records, understand our business and monitor performance. |
| Information you provide to us in relation to any query you have | We will use this information in order to investigate and answer your query | In order to provide you with our services. |
| Details about you and other related parties, your product and service | We may use your personal information to establish, exercise or defend our legal rights, for example when we are faced with any legal claims or where we want to pursue any legal claims ourselves |
WHO HAS ACCESS TO IT
Generally we will only use your information within Gee 7 Wealth Management Limited. However there are circumstances when we need to disclose some information to third parties.
We may also need to disclose some information to third parties for the purposes of completing tasks and providing services to you on your behalf.; for example:
- HM Revenue & Customs
- Pension Trustees
- Mortgage providers
- Product Providers
- Other specialist advisers such as tax advisers or accountants
We may use providers of identity verification services to comply with anti-money laundering legislation and regulation.
We may also disclose your personal information to regulatory and ombudsman services such as the Information Commissioner’s Office, the Financial Conduct Authority and the Financial Ombudsman Service.
If we sell or buy any business or assets, we may disclose personal information held by us about our customers to the prospective seller or buyer. If we are acquired, or substantially all of our assets are acquired, by a third party (or subject to a reorganisation within our corporate group), personal information held by us about our customers will be one of the transferred assets and no further consent shall be sought in making such a transfer.
We use third-party services or providers, such as gmail by Google, to communicate with you and store your personal data. Your personal data may, therefore, be indirectly transferred to these third parties for the purposes identified above.
HOW LONG DO WE KEEP HOLD OF YOUR INFORMATION
The following criteria are used to determine how long we keep your personal data:
- Retention in case of queries: we’ll retain your personal information as long as necessary to deal with your queries.
- Retention in case of claims: we’ll retain your personal data for as long as you are entitled to bring legal claims against us
- Retention in accordance with legal and regulatory requirements: we’ll retain your personal data based on our legal and regulatory requirements.
PROCESSING OUTSIDE THE UK
Our websites are hosted in England. However, third-party providers or third parties, such Google, may have their servers located outside the UK in which case your personal data may be transferred outside the UK in compliance with the applicable data protection legislation. For more information, please refer to https://privacy.google.com/businesses/compliance/ in the case of Google, or contact us directly.
WHAT ARE YOUR RIGHTS
You have the following rights (free of charge) under the General Data Protection Regulation (GDPR) and the Data Protection Act 2018:
- A right of access: you can ask us what personal data that we hold about you at any time;
- The right to rectification: you can ask us to update and correct any out-of-date or incorrect personal data that we hold about you free of charge;
- The right to erasure: you can request deletion or removal of personal data
- The right to restrict processing: in certain circumstances you can ask us to stop processing your personal data, for example if you think the personal data is inaccurate or that we no longer need your personal data.
- The right to portability: ask for the data you provided to us to be moved to another organisation
You may object to us processing any information which we carry out for our own legitimate interests or for direct marketing purposes.
All such requests must be referred to the Compliance Officer at Gee 7 Wealth Management Limited using the contact details above.
COMPLAINTS ABOUT THE USE OF PERSONAL DATA
If you are not satisfied by our actions, you can seek recourse through our internal complaints procedure, the Information Commissioner or the courts.
If you remain dissatisfied, you have the right to refer the matter to the Information Commissioner. The Information Commissioner can be contacted at:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 01625 545 745
Fax: 01625 524 510
Email: enquiries@ico.gsi.gov.uk